Serial number | project | Detailed explanation of functions | remarks |
1 | System settings | The system sets the operation process of the file management system and the permissions of the system operators |
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2 | Archive | Set the archiving process according to the actual situation of the unit and the system, and archive the files |
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3 | Real time supervision of Archives | RFID code scanning is triggered by light curtain induction to judge the position of the file in real time |
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4 | Archive quick Intelligent Library | According to the instructions given by the management personnel, the system sends communication to the lower computer, counts all files in the cabinet, and transmits the counting information to the upper computer for data comparison, obtains the results and displays them |
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5 | Pinpoint to this | Through the LED light group, one to one position of the file box can realize the light indication of file access, so as to improve the efficiency of file management |
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6 | Intelligent access to electronic archives | After the completion of digital acquisition, according to the characteristics of system B / S architecture, all users in the network can consult the electronic files online as long as they obtain relevant permissions |
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7 | File borrowing and return | The borrowing and return of paper files are directly reported for approval through the system and reviewed. The administrator can easily obtain the borrowing related records, and the system automatically reminds the borrower to return the files when they are due |
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8 | Real time display of file dislocation | According to the real-time code scanning and instruction code scanning, the files wrongly taken and placed can be accurately found, and the files not placed according to the file sequence can be found, and the management personnel shall be reminded that if the location needs to be modified in batch, it can be modified directly in batch; Otherwise, it is necessary to manually adjust the actual storage position to the correct position. |
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9 | Change, handover and destruction of Archives | Carry out relevant operations according to the storage regulations and change handover of archives, and effectively save the actual records. |
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10 | Archives statistics | Carry out relevant statistics according to the conditions set by the operator, and display them visually through the diagram. |
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11 | Query of system operation history | Make detailed records of all login system operation records and record relevant computer information to ensure effective traceability and query of system records |
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12 | Automatic layer selection | When you need to access files, set the required number of layers on the worktable. After pressing the OK key, the filing cabinet will automatically run to the required number of layers and shut down automatically, so as to access files directly. |
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13 | Computer networking | Regardless of the number of filing cabinets of the demander, networking can be carried out, and the operation of layer selection cabinet can be controlled by computer, and remote networking management is also supported. |
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14 | Remote control leveling | The filing cabinet and the computer are connected by two network cables. After entering all the file information into the computer database, you can find the file and storage location through the database, and control the layer selection cabinet to run to the required layer (Note: the networking control and file management software is attached with the filing cabinet). |
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15 | Search and query functions | On the basis of the original functions, the filing cabinet has added a computer centralized control system to realize the automatic control networking of multiple filing cabinets. The unit, number, file number, address, native place, name, level, etc. can be input through the menu interface. To find files, you only need to enter one of the above names and send instructions on the computer, and the filing cabinet will start automatically, and the files you want will stop at the position of the worktable. File information is entered into the database, and multiple ways of retrieval and query are provided for all files. In particular, direct fuzzy query is convenient and fast. File management can add, modify, delete, print, statistics and other functions. |
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16 | Automatic shortcut layer selection | The layer selection cabinet can calculate the number of layers for forward rotation and reverse rotation according to the difference between the set layer and the current layer, and control the layer selection cabinet to take a shortcut to the required layer. |
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17 | Emergency hand cranking | If you need to access files in case of power failure, you can use the manual device set in the left cabinet door to rotate the layer selection cabinet manually. First, straighten the shaking bar in the cabinet and push the card sleeve. After taking out the file, be sure to restore the handle to its original position, otherwise there will be danger when you call. |
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18 | Light curtain safety protection | During the normal operation of the filing cabinet, do not put your hand or other things into the cabinet. When opening the cabinet door, pull it in place. Remember not to hang the cabinet door in the middle, otherwise the two pairs of light curtain protection systems on both sides of the cabinet door will cut off the circuit and prohibit the operation of the layer selection cabinet. If someone puts his head or hand into the cabinet by mistake after starting the machine, the cabinet will shut down automatically to protect human safety. |
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19 | Automatic door < open close > function | The filing cabinet door can be opened and closed directly through computer control without manual opening and closing. |
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20 | The LED red digital laser indicator illuminates the | Accurately locate the file you are looking for, the digital light is on, and the laser light shines on the file box you are looking for, which is intuitive, accurate and efficient. |
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21 | Touch screen control | The filing cabinet adopts stable and reliable PLC technology and is controlled by color LCD touch screen. The touch screen is equipped with win. Gently touch it to realize the opening and closing of the filing cabinet, layer selection, etc., with convenient operation and beautiful appearance. |
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22 | Lower computer software |
Filing cabinet setting: After opening the upper computer and starting the software, you can set the parameters in the main interface of the filing cabinet, and set the filing cabinet number, filing cabinet layers, automatic door function, password function, network function and filing cabinet mode. 2. Foreground scanning query: In the query state, place the location where the file box is pasted with the RF card in the desktop query area of the file cabinet. After detecting the RF card, the card reader in the query area will automatically read and display the number written in the RF card in the touch screen. The touch screen will automatically retrieve the in cabinet information of the file in the upper computer database and display it on the touch screen. Description of RF card reader and RF card The RF card reader is mainly used to quickly locate files and register file status. For example, the RF card reader scans the RF card of the archived file box, and can display the box number and location information of the file box on the display screen.
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23 | Upper computer software |
Centralized control function of filing cabinet: The main functions are: Query and display the status of the lower computer of each filing cabinet: Working status: whether the lower computer operates normally. If there is a fault, the cause of the fault will be displayed. Operation status: current floor stop of all filing cabinets. Lock and unlock the panel of the lower computer. Control the file cabinet to run to the specified floor. File management function: File receiving: all managed files are entered through receiving. The receiving part of the file has the functions of adding, modifying, deleting, printing and so on. File sending: send the files managed by the company, including promotion, transfer, job transfer, retirement, sacrifice, etc. File query: provide multiple ways of searching and querying the managed files. In particular, direct fuzzy query is convenient and fast. File statistics: make statistics on the current situation, borrowing and return of managed files. File borrowing: register the existing files in the filing cabinet, and register the borrower, undertaker and borrowing time. File return: register the return of Lent files, and record the returnee, undertaker and return time. File maintenance: modify and delete all files. Borrowing record management: retrieve borrowed file records, modify some contents, and delete records that do not need to be saved. Database backup, export and management functions of the database. Report printing: all file entries, borrowing and return status, sending file status, etc. can be printed and output in the form of report. Real time disk library: the system detects and prompts the files on the touch screen within 1 second after they are put in or out of the cabinet, and the corresponding position indicator lights up. The system database automatically adjusts the status information of the files, and the alarm prompt pops up on the touch screen when the files are taken out illegally. LED red digital laser light indicates the location of the file: after the computer management software queries the file to be accessed, the file cabinet will automatically open the door and run to the layer where the file is located, and the LED indicator of the corresponding position will be on at the same time. 3. Security management: a hierarchical management system can be implemented to classify all operators, grant different permissions and perform different operations. Each operator has his own password, and all operations are recorded for future reference.
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24 | RFID overview real time process |
1. Overview: the RFID version of automatic layer selection filing cabinet adds RFID radio frequency identification technology to the original ordinary automatic layer selection cabinet, which is upgraded from the original bar code management to RFID radio frequency management. After the tag enters the magnetic field, it receives the radio frequency signal sent by the reader, and sends the file information stored in the chip with the energy obtained by the induced current. After the reader reads and decodes the information, Send it to the central information system for relevant data processing. RFID management system is composed of Reader (foreground, background and upper computer) and electronic tag and application software system. Its working principle is that the reader transmits radio wave energy of a specific frequency to the electronic tag to drive the electronic tag circuit to send out the internal data. At this time, the reader will receive and interpret the data in order and send it to the application program for corresponding processing. RFID can play its role only when there is a reading and writing device. The identification system connected to the card reader has a key chip, which can achieve good encryption. The front and rear readers have reading function, and the upper computer reader has reading and writing function. The background RFID scanner group is arranged by a collection of multiple scanning chips. This layout is different from the traditional process of scanning the code library one by one by the scanner driven by the library motor, and the library speed will be much faster than that driven by the ordinary single scanner motor. RF tag corresponding to file data: set the string of RF tag corresponding to file data, and paste the RF tag on the file box corresponding to file data. Initialization: load the files pasted with RFID (radio frequency) into the filing cabinet. After each layer is completed, the file data location information of this layer is automatically entered into the database, which takes 2-3 seconds. According to the above process, complete the file loading of all layers of the cabinet, and the file data location information of this cabinet is automatically entered into the database, and initialization is completed. When the instruction of borrowing and reading is received, the LED of the upper computer will display the status of borrowing and reading in real time (the red indicator light will be on, and the laser will update the information). Return: the upper computer sends the return instruction, the file cabinet receiving the instruction runs to the access window, the LED indicator lights up, loads the file, and the data is updated immediately (the touch screen displays the status information in real time)
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